Health & Safety Assessment File

Pulse Cars Limited is committed to ensuring, so far as is reasonably practicable, the health, safety and welfare at work of all employees, contractors, visitors, customers and members of the public who may be affected by our activities.

This commitment is delivered in compliance with the Health and Safety at Work etc. Act 1974, the Management of Health and Safety at Work Regulations 1999 and all other applicable UK health and safety legislation.

The Director accepts overall responsibility for health and safety. This policy will be reviewed at least annually, or sooner if there is a material change to the business, and communicated to all staff.

Signed: Afaq Iftikhar, Director — Pulse Cars Limited.

Provide and maintain safe premises, plant, equipment and systems of work at 181 Hunters Road, Birmingham, B19 1ES.

Provide information, instruction, training and supervision to enable all employees to work safely.

Assess and control risks arising from vehicle sales, forecourt operations, valeting, light workshop tasks, deliveries and office activity.

Consult with employees on matters affecting their health and safety and encourage open reporting of hazards and near misses.

Maintain adequate insurance, including Employers' Liability, and display the certificate on site.

The Director, Afaq Iftikhar, is ultimately accountable for the implementation of this Health & Safety policy.

Responsibilities include: allocating adequate resources, appointing competent persons, monitoring performance, reviewing incidents and ensuring corrective actions are completed.

The Director will chair the annual Health & Safety review and sign off all risk assessments and policy revisions.

Under Sections 7 and 8 of the Health and Safety at Work etc. Act 1974, all employees must take reasonable care of their own health and safety and that of others affected by their acts or omissions.

Employees must co-operate with the company on health and safety matters, use equipment and PPE correctly, report defects, hazards and incidents promptly, and not interfere with anything provided for safety.

All visitors must sign in at reception and be issued with a visitor pass where applicable.

Visitors are to be accompanied at all times when in vehicle movement areas, workshop zones or restricted parts of the premises.

Visitors will be briefed on emergency evacuation procedures, assembly points and site hazards on arrival.

Contractors engaged by Pulse Cars Limited must provide evidence of competency, method statements, risk assessments (RAMS) and public liability insurance prior to starting work.

All contractors are inducted before starting work and must sign the Contractor Sign-In register.

Any high-risk activity (hot works, working at height, electrical isolation) requires a permit-to-work authorised by the Director.

Where a person under 18 is employed, a specific risk assessment will be completed as required by the Management of Health and Safety at Work Regulations 1999.

Young persons will not undertake work involving significant risks (e.g. lone customer test drives, vehicle jacking, chemicals) unless suitably trained and supervised.

Work experience students will receive a documented induction, PPE where required, and be assigned a named supervisor.

Activities are restricted to low-risk tasks such as observation, cleaning, administrative support and supervised customer greeting.

Written safe systems of work are in place for all key activities including vehicle movements, test drives, valeting, jump-starting, tyre inspection and use of chemicals.

Employees are trained on the relevant safe system before undertaking a task, and refresher training is provided annually.

The forecourt is inspected daily for slip/trip hazards, oil spills, damaged surfaces and obstructed walkways.

Pedestrian and vehicle routes are clearly identified. Customers are asked not to walk between reversing vehicles.

Vehicle keys are held securely and only released to authorised staff during on-site movements.

Only insured, licensed and authorised staff may move vehicles on or off the forecourt.

Reversing is minimised where practicable. Where reversing is required, a banksman will be used in busy conditions.

Hazard lights are activated when manoeuvring in customer areas.

A copy of the customer's driving licence is taken and verified before any test drive.

Insurance validity is confirmed. The customer is briefed on the route, vehicle controls and expected duration.

A staff member accompanies test drives wherever practicable. Test drive details are recorded in the Test Drive log.

PPE is provided free of charge in accordance with the Personal Protective Equipment at Work Regulations 1992 (as amended 2022).

Standard PPE for site tasks includes safety footwear, gloves and hi-visibility vests for anyone working in vehicle movement zones.

Chemical-resistant gloves and eye protection are provided for valeting and cleaning tasks.

Manual handling is assessed in accordance with the Manual Handling Operations Regulations 1992.

Staff are trained in safe lifting techniques. Trolleys and team lifts are used for heavy items such as wheels, batteries and stock.

Housekeeping standards are enforced across the forecourt, showroom, workshop and office.

Spillages are cleaned immediately. Wet-floor signage is deployed after mopping or during valeting activities.

External surfaces are inspected daily and gritted during icy weather.

All fixed electrical installations are inspected periodically by a competent electrician in line with BS 7671 and the Electricity at Work Regulations 1989.

Portable appliances are subject to a documented PAT inspection regime appropriate to their risk category.

Damaged plugs, leads or equipment are removed from service immediately.

A Fire Risk Assessment is maintained under the Regulatory Reform (Fire Safety) Order 2005.

Fire extinguishers, alarms and emergency lighting are inspected and serviced by a competent contractor.

Fire drills are conducted and recorded at least annually. Evacuation routes and assembly points are clearly signed.

A stocked first aid kit is maintained on site in line with the Health and Safety (First-Aid) Regulations 1981.

Appointed persons are named on the Emergency Contacts sheet. First aid use is recorded in the First Aid Record.

All accidents and near misses are recorded in the Accident Book and Near Miss forms.

Reportable incidents are notified to the HSE under RIDDOR 2013 within the required timescales.

Root cause analysis is completed for all lost-time incidents and corrective actions tracked to closure.

In the event of fire, chemical spill, serious injury or vehicle incident, staff will raise the alarm, evacuate customers, call the emergency services and notify the Director.

Assembly point details, emergency contacts and utility isolation points are posted on the staff notice board.

Lone working is minimised. Where unavoidable (e.g. early opening or late close), a check-in procedure is used with the Director or a nominated colleague.

Cash handling activities and out-of-hours viewings are subject to a specific lone-worker risk assessment.

Staff are trained in de-escalation techniques and are authorised to withdraw from any situation involving threatening behaviour.

Incidents of verbal or physical aggression are logged and reviewed. CCTV is in operation in customer areas.

Smoking and vaping are prohibited within all buildings and within 5 metres of any vehicle, fuel container or flammable material.

A designated area is provided outside. Cigarette waste must be disposed of in the receptacles provided.

All work areas are to be kept clean, tidy and free of obstruction.

Walkways, fire exits and access to firefighting equipment must remain clear at all times.

Waste is segregated and removed regularly by a licensed waste carrier.

Pulse Cars Limited is committed to minimising the environmental impact of its operations, including responsible disposal of tyres, oils, batteries and general waste.

Only licensed waste carriers are used, and waste transfer notes are retained for the statutory period.

All staff receive a Health & Safety induction on their first day, covering emergency procedures, site rules and their role-specific risk assessments.

Refresher training is provided at least annually and after any significant incident or change of role. Training is logged in the Staff Training Record.

Daily checks include: forecourt inspection, spill check, walkway condition, PPE availability, first aid kit, fire exits clear and vehicle key control.

Weekly checks include: fire alarm test, emergency lighting spot-check, extinguisher visual, chemical storage, waste segregation and housekeeping audit.

This Health & Safety file is formally reviewed at least once every 12 months by the Director, or sooner following a significant incident, legislative change or change to the business.

The outcome of the review is recorded in the Annual Review Form and communicated to all staff.

By signing below the Director confirms that this Health & Safety file has been reviewed and accepted as the current policy of Pulse Cars Limited.

Signed: ________________________ Name: Afaq Iftikhar Position: Director Date: ____________